Administrative Assistant – Armenian & Russian speaker

About the role

We are looking for a proactive Administrative Assistant fluent in Armenian and Russian to support our executive team in Moscow. The role combines travel coordination, procurement, and analytical reporting, offering a varied workload in a hybrid office environment.

Key responsibilities

• Provide travel support for the CEO, including event research, schedule creation, and arranging tickets, hotels, transfers, and visa assistance.
• Manage procurement requests: source goods and services, collect and compare commercial offers, negotiate with suppliers, place orders, monitor deliveries, and forward payment documents to accounting.
• Prepare analytical materials such as PDFs, presentations, and comparative Excel tables; structure information including photos, specifications, prices, and active links.
• Maintain expense reporting in Excel, translate documents between Armenian and Russian, liaise with the Armenian office on purchasing and price analysis, and monitor market offers across real estate, equipment, and services.
• Update task tracker, ensuring deadlines and status accuracy.

Required profile

• Higher education degree.
• Minimum 2 years experience in administrative roles (assistant, office manager, etc.).
• Fluent written and spoken Armenian and Russian.
• Strong attention to detail, independence, and ability to meet deadlines.
• Excellent communication and negotiation skills.

Required skills

• Advanced Excel / Google Sheets.
• PowerPoint / Google Slides.
• PDF creation and formatting.

What we offer

• Hybrid work model: 3 days onsite, 2 days remote.
• Flexible working hours (09:00–18:00 or 10:00–19:00).
• Office located near Mar'ina Roscha metro station.